Create multiple signatures in Gmail
Don’t want to read the whole post? Here are the steps:
1. Enable Canned Responses in Gmail settings (Labs or Advanced section).
2. Disable your existing signature (optional).
3. Create a new email message, leaving the subject field blank.
4. If you didn’t disable your existing signature, delete it from the email message.
5. Create a few blank lines in the message, then write (or paste in) your email signature.
6. Click the little grey arrow in the bottom right corner of compose window and choose Canned response > New canned response.
7. When prompted, enter a name for the Canned Response and click OK.
8. Discard the email using the trash can button at the bottom.
9. Repeat steps 3-8 for your other signature(s).
10. To insert the signature, compose your email and then the little grey arrow in the bottom right corner of compose window.
11. Choose Canned response and click the name of the canned response in the Insert section. The signature will be added to your email.
A common question I get asked when training our corporate and government clients is ‘Can I have multiple signatures in Gmail?’. These people usually need different signatures for internal and external correspondence, or have multiple job roles which require different titles in the signature. While Gmail doesn’t have a dedicated multiple signature function, the good news is that you can use the Canned Responses lab instead. In this blog post, I’ll show you how to use Canned responses to create and insert multiple signatures.
Note: There is one circumstance in which Gmail does give you the ability to create multiple signatures. If you are using the ‘Send mail as’ feature to send email using a different address, you do get the option to add a section signature in the General settings. However, if you are just using the one email address, the Canned Responses option is for you!Here’s a solution for creating multiple signatures in Gmail Click To Tweet
Part 1: Enable Canned Responses
1.Click the Settings (cog) button and choose Settings from the drop-down list.
2. Select the Labs section.
Note: In the 2018 refreshed Gmail interface, choose Advanced instead.
3. Locate the lab called Canned Responses and select the Enable radio button. Scroll up or down and click Save changes.
Part 2: Disable your existing signature
The step is optional. If most of the time you will use one signature, and only occasionally use another one, you might want to leave your existing signature in place and just use a Canned Response for the lesser-used signature. However, if you will frequently be switching between the two signatures, I suggest setting them both up as Canned Responses.
If you want to disable your existing signature:
- Click the Settings (cog) button and choose Settings from the drop-down list.
- Scroll down to the Signature section and select the No signature option.
Tip: While you’re here, you might want to copy your existing signature so that you can paste it into a Canned Response.
Part 3: Create the Canned Responses
1. Create a new email message, leaving the subject field blank.
2.If you didn’t disable your existing signature, delete it from the email message.
3.Use your Enter key to create a few blank lines in the message, then write (or paste in) your email signature.
4.Click the little grey arrow in the bottom right corner of compose window.
Choose Canned response > New canned response.
6.When prompted, enter a name for the Canned Response and click OK.
7.Discard the email using the trash can button at the bottom.
8.Repeat steps 1-7 for your other signature(s).Yes! You can have multiple signatures in Gmail. Here’s how. Click To Tweet
Part 4: Insert the signature
After you have created Canned Response for all your signatures, follow these steps to add a signature to an email:
1.Compose your email and add your content.
Tip: If you prefer, you can also put your signature in before adding any content.
2.Click the little grey arrow in the bottom right corner of compose window.
3. Choose Canned response and click the name of the canned response in the Insert section.
4.The signature will be added to your email.
Note: The process to insert your signature is the same when replying to emails.
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