How to Sync Gmail With Outlook

Published
21 February 2013
by
Mike

 

There are a number of Google Apps purists that would ask the question: “Why on earth would you want to Sync Gmail with Outlook?”

Yet for a number of schools managing the process of changing over to Google Apps, migrating teachers off outlook to using Gmail through their browser is too much change too quickly.

If you find yourself in this situation, you can easily sync Gmail with outlook allowing your staff work with the email interface that they are accustomed to whilst enjoying the cost savings, reliability and increased security that Gmail provides.

Sync Gmail with Outlook

THE FOLLOWING SHORT VIDEO EXPLAINS THE CONCEPT & SHOWS YOU THE PROCESS:

USE THIS TOOL TO SYNC GMAIL WITH OUTLOOK:

To migrate your data off your server and into your Google account you need to use the Google Apps Sync for Microsoft Outlook tool.

When using the tool, you can decide what data you would like to transfer (contacts, calendars, emails, notes)

You can access the tool here: https://tools.google.com/dlpage/outlookmigration

SHOULD YOU SWAP OVER TO USING GMAIL THROUGH YOUR BROWSER?

There are a number of benefits of using your browser to manage your email, calendars, contacts etc.

  • You can tag your emails rather than storing them in folders (this is such a game changer – especially when you combine this with your filters)
  • You can access the search feature built into Gmail (what a massive time saver)
  • Conversation view is fantastic for keeping all your emails organised
  • You can take advantage of Google chat
  • You can easily incorporate your Google Docs

To just name a few

There have been a number of instances where schools have forced their staff to ditch outlook which has resulted in the staff becoming resistant to adapting to other changes at a later date.

My suggestion would be to go slowly, migrate your data, and then start to show your staff the advantages of using Gmail through their browser.

As always, training is the key!

Recent Posts

Blogger for Teacher Appraisal

Using Google Blogger is not only a great way to reflect on your practice but it also offers an efficient way to align samples of your practice with the Teaching Standards. I have seen many teacher blogs which are done on Google Slides or Sites but the awesome thing about Blogger is that you can label your evidence with the Teaching Standards.

VIEW POST

How to Display Date Picker in a Google Sheets Cell

I recently learnt a nifty trick in Google Sheets that will force a cell to display a pop-up date picker box when you double click on it. This is a great alternative to typing in dates manually! The secret is to use the Data validation feature to limit the cell data to dates only.

VIEW POST

How to Quickly Check Activity on a Google Doc, Sheet or Slide

Do you sometimes share a Google Doc, Sheet or Slide with someone only to wait for what then seems like forever for their contribution? Wouldn’t it be great if you could quickly check when they actually viewed it and then send them a prompt to action what you’re waiting for? Well, you can! Here’s how to do it.

VIEW POST

How to Get Cc Emails Out of Your Inbox in Gmail

It’s frustrating when emails clog up your inbox. Especially emails that don’t require any action, but are just from people who want to keep you in the loop.If your Gmail inbox is overflowing, chances are you’re a victim of the dreaded Cc email! While you’re getting all these Cc emails,

VIEW POST

UTB eNews AU: Oct 2021

It’s been a tough term with extended lockdowns across the country. We hope the holidays have given you some respite from the pressures of the lockdown juggle, and have seized the opportunity to refresh and refuel for the final sprint to the summer holidays! We’ve included some bright ideas to

VIEW POST

UTB eNews NZ: Oct 2021

  Spring is here and after these school holidays, we’ll be on the homeward stretch to Christmas! With the country in lockdown over the past month or so our trainers have been busy! To ease the load and seize the opportunity to turn lemons into lemonade, we offered teachers around New

VIEW POST

Here’s What
Our Clients Say

PR Industrya

Client

In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices

Download your skills checklist to see how you score...

 

Sign Up Now
To Get The Latest Updates

 

Get the Latest Blog Posts, New Tips And Tricks

 

NSW DoE Leadership Webinars

 

NSW DoE Leadership Webinars

 

Holiday Rescue Maker Camp

Student to agree to and tick:
Guardian to agree to and tick: