Add a table to a Gmail message

Don’t want to read the whole post? Follow these simple steps:

1. Create an email and begin composing your message.
2. Open a new Google Sheet or Google Doc in a separate tab or window.
3. Create your table in the Google Sheet or Doc. Format it as required.
4. Copy all the cells in the table.
5. Return to Gmail and paste the cells into your email message.

Alternatively, you may like to check out the +table Google Chrome extension.

A common feature people miss when transitioning to Gmail is the ability to insert a table into an email. However, although Gmail does not have an in-built function to insert a table, it does support the use of tables in a message.

There are two methods you can use to add a table.

Method 1: If you are a Google Chrome user, you can try the +table Chrome extension. This will allow you to insert a basic table and add and edit content. However, you cannot format the table or modify the design of rows and columns after inserting.
Method 2: Copy an existing table into the email message body. The quickest and easiest way to do this is by creating your table in Google Sheets or Docs, and then simply copying and pasting it into your Gmail message. This will also copy across any formatting on the table. You can edit the content within the cells, but not the design of rows and columns.

Here's the trick to inserting a table in a Gmail message Click To Tweet

 

Here’s an example of method 2:

Step 1: Create an email and begin composing your message.

Gmail message

Step 2: Open a new Google Sheet or Google Doc in a separate tab or window.

Step 3: Create your table in the Google Sheet or Doc. Format it as required.

Table in Google Sheets

Step 4: Copy all the cells in the table.

Step 5: Return to Gmail and paste the cells into your email message.

Table in Gmail message

As you can see, all the cells and table formatting are maintained. You can add multiple tables using this method.

If you want to include a very large or complex table to your email, it might actually be better to provide a link to the Google Sheet in the email instead. But for simple and small tables, this method works well.

Here are a few more tips to help you make the most of this work-around:

  • If you use tables regularly, save time by making a Google Sheet or Doc called ‘Email tables’ and adding it to your Starred view in Google Drive. You can then re-use this file each time you need a table.
  • You can also copy tables from Word documents and Excel spreadsheets.
  • You cannot adjust the column and row widths in the table once it is pasted in the Gmail message, so get these right beforehand.
  • You may need to adjust the overall table width in the source document (e.g. Sheets or Docs) before copying it to ensure it fits in the Gmail message.

Tired of opening your inbox and being overwhelmed by a seemingly never ending list of emails? Frustrated with trying to keep your inbox organised and find what you’re looking for amongst the chaos? Our Get efficient with Gmail the SMART way online course can help you take back control of your Gmail inbox for good!

Skills Checklist Will Help You Find Out.

Download Free Guide

Latest Blog Posts, New Tips And Tricks

Sign Up Now

Do we have to love our students?

Over the last few weeks I have been thinking a lot about the latest statistics on teacher attrition (the latest statistic is that a new teacher lasts on average less than five years).  I have been wondering how much of this has to do with the condition of our hearts.

VIEW POST
How to Refresh printout in OneNote

How to refresh a printout in OneNote

Hi Mike Reading here from Using Technology Better. I’ve got a real short tip for you today. For those of you that are using OneNote or for those of you that are thinking about using it one of the greatest features, I believe, that we have inside One Note is the ability to print pages straight inside our OneNote page.

VIEW POST

UTB Newsletter 2020 – Issue 10

October – wow! How did that even happen? Our team continues to be blown away by the dedication and hard work of educators all around the world, working in a multitude of ways to support their learners whether they are online or face to face. The capacity and willingness of so many teachers to throw themselves out of their comfort zone and not only learn, but put into practice new skills, is a credit to the education community.

VIEW POST

Here’s What
Our Clients Say

PR Industrya

Client

In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices

VIEW FULL CASE STUDY

FREE PDF DOWNLOAD

Are you at a beginner, intermediate, or advanced level? This skills checklist will help you find out.

×

FREE PDF DOWNLOAD

Are you at a beginner, intermediate, or advanced level? This skills checklist will help you find out.

We will only send you awesome stuff!

×

Download your skills checklist to see how you score...