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Add a table to a Gmail message

Don’t want to read the whole post? Follow these simple steps:

1. Create an email and begin composing your message.
2. Open a new Google Sheet or Google Doc in a separate tab or window.
3. Create your table in the Google Sheet or Doc. Format it as required.
4. Copy all the cells in the table.
5. Return to Gmail and paste the cells into your email message.

A common feature people miss when transitioning to Gmail is the ability to insert a table into an email. However, although Gmail does not have an in-built function to insert a table, it does support the use of tables in a message.

The trick is to copy an existing table into the email. The quickest and easiest way to do this is by creating your table in Google Sheets or Docs, and then simply copying and pasting it into your Gmail message.

Here's the trick to inserting a table in a Gmail message Click To Tweet

Here’s an example:

Step 1: Create an email and begin composing your message.

Gmail message

Step 2: Open a new Google Sheet or Google Doc in a separate tab or window.

Step 3: Create your table in the Google Sheet or Doc. Format it as required.

Table in Google Sheets

Step 4: Copy all the cells in the table.

Step 5: Return to Gmail and paste the cells into your email message.

Table in Gmail message

As you can see, all the cells and table formatting are maintained. You can add multiple tables using this method.

If you want to include a very large or complex table to your email, it might actually be better to provide a link to the Google Sheet in the email instead. But for simple and small tables, this method works well.

Here are a few more tips to help you make the most of this work-around:

  • If you use tables regularly, save time by making a Google Sheet or Doc called ‘Email tables’ and adding it to your Starred view in Google Drive. You can then re-use this file each time you need a table.
  • You can also copy tables from Word documents and Excel spreadsheets. However, when using Excel, be aware that the borders of the table do not copy across into Gmail.
  • You cannot adjust the column and row widths in the table once it is pasted in the Gmail message, so get these right beforehand.
  • You may need to adjust the overall table width in the source document (e.g. Sheets or Docs) before copying it to ensure it fits in the Gmail message.

Tired of opening your inbox and being overwhelmed by a seemingly never ending list of emails? Frustrated with trying to keep your inbox organised and find what you’re looking for amongst the chaos? Our Get efficient with Gmail the SMART way online course can help you take back control of your Gmail inbox for good!

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Are you at a beginner, intermediate, or advanced level? This skills checklist will help you find out.

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