Working offline in Google Workspace

Your Google Workspace account operates in the cloud, so does mean you can only use it when you’re online? Nope! Google Workspace has increasingly good offline functionality that enables you to access your Gmail, Google Calendar and Google Drive while offline. In this blog post, I’ll explain how to setup offline functionality for each of these applications.

Gmail offline

Gmail Offline works within the Google Chrome web browser. While Gmail offline, you can:

  •  Access up to the last 90 days of emails and attachments (the default is 30 days, but this can be changed).
  • Read and respond to emails.
  • Compose new emails.
  • Search for emails.
  • Label emails.

When you are next online, Gmail will automatically send emails that have been stored in your Outbox.

Enabling offline Gmail

Note: Your Google Workspace administrator can choose to disable Gmail Offline for your organisation. If you do not see the settings below, speak to your IT support.

1. Click the Settings (cog) button > Settings.
2. Click the Offline tab.
3. Tick the Enable offline option and choose your required settings.
4. Click Save changes, then Got it.

Accessing Gmail while offline

To use Gmail offline, simply open Google Chrome and use a bookmark or shortcut to open Gmail. If you don’t have one, you can also visit
Tip: The instant spell check feature will not work in offline mode, so you might like to pay some extra attention to your spelling when composing emails!

Google Calendar offline

Google Calendar also has an offline feature available when you use the Google Chrome browser. With Google Calendar offline, you can view calendar events in any of your ‘My calendars’ from the last 4 weeks or any time in the future.

Enabling Google Calendar offline

Note: Your Google Workspace administrator can choose to disable Calendar Offline for your organisation. If you do not see the settings below, speak to your IT support.

1. Click the Settings (cog) button > Settings.
2. Click the Offline section in the left hand menu.
3. Tick the Turn on offline calendar option.

Google Drive offline

The Google Drive web interface can be used offline after offline functionality has been enabled. However, this will only provide offline access to Google Docs, Sheets, Slides and Drawings (Google Forms and My Maps don’t yet work offline). If you also require offline access to non-Google files stored in Drive (such as PDFs and Microsoft Office files), you will need to use Drive for desktop for this.

Google Docs, Sheets, Slides and Drawings offline

Google Drive’s offline mode provides access to view, edit and create Google Docs, Sheets, Slides and Drawings in My Drive, Shared drives and Shared with me. Any changes made are synchronised back to the cloud when you are next online.
Note: If you are working on shared files offline at the same time others are working on them online, they won’t see your changes until you are back online. This could result in content conflicts which you may need to manage by working through the version history of the file. You may prefer to take a copy of the file before working on it offline.

Before you can access Google files offline, you need to enable offline functionality in the Google Chrome browser by following the instructions below. Offline mode should only be used on your own device (not a shared device).

1. Open Google Drive in Google Chrome.
2. Click the Settings (cog) button > Settings.
3. Tick the option to Create, open and edit your recent Google Docs, Sheets and Slides files on this device while offline.
4. Click Done.

Your files will now begin to synchronise to the Chrome browser. To use Google Drive offline, simply open Google Chrome and use a bookmark or shortcut to open Drive. If you don’t have one, you can also visit

Non-Google files offline

To access non-Google files offline, you will need to install and configure Drive for desktop and choose which files to make available offline. You can find instructions for this in our blog post Getting started with Google Drive for desktop.

Note: If you are working on shared files, Google will attempt to consolidate versions when your files are synchronised online. However, this can be problematic and should be treated with caution. You may prefer to make a local copy of the file before making substantial changes.

Does your organisation want to leverage the FULL power of Google Workspace? Contact us today to find out how our training programs can help.

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Privacy Policy

Using Technology Better Privacy Commitment


We hold the privacy of your personal information in the highest regard.

Using Technology Better regards customer privacy as an important part of our relationship with our customers. The following privacy policy applies to all Using Technology Better users, and conforms to Internet privacy standards.

This policy will be continuously assessed against new technologies, business practices and our customers’ needs.

If you have questions or concerns regarding this statement, you should first contact the support team on our Contact Us Page.

Collection of Information

In order to use the Using Technology Better website, we may require information from you in order to provide the best service possible.

All correspondence may also be collected and stored, particularly in regard to sales, support and accounts, including Email.

Any information collected by Using Technology Better is collected via correspondence from you or your company. This may be via the telephone, Email, mail, fax or directly through our website.

Visitors and customers of will have their information shared back to DAIWABO INFORMATION SYSTEM CO., LTD. and DIS Service & Solution Co., Ltd.

Use of Collection Information

Any details collected from Using Technology Better customers is required in order to provide you with our

products and/or services, and a high level of customer service.

Correspondence is recorded in order to provide service references, and to assist in our staff development.

Web Site Use Information

Similar to other commercial Web sites, our Web sites utilize a standard technology called “cookies” (see explanation below, “What Are Cookies?”) and web server log files to collect information about how our Web site is used.

Information gathered through cookies and Web server logs may include the date and time of visits, the pages viewed, time spent at our Web site, and the Web sites visited just before and just after our Web site.

Storage of Collected Information

The security of your personal information is important to us. When you enter sensitive information (such as credit card numbers) on our website, we encrypt that information using secure socket layer technology (SSL).

When Credit Card details are collected, we simply pass them on in order to be processed as required. We never permanently store complete Credit Card details.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.

If you have any questions about security on our Website, you can email us at <ContactEmail>.

Access to Collected Information

If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, delete or deactivate it by emailing us at <ContactEmail>.


If you purchase a product or service from us, we may request certain personally identifiable information from you.

You may be required to provide contact information such as:



Postal address

Your school or organisation

Financial information (such as credit card number, expiration date, name on card, card billing address).

We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.


Using Technology Better uses personally identifiable information for essential communications, such as


Accounts information

Critical service details.

We may also use this information for other purposes, including some promotional Emails.

If at any time a customer wishes not to receive such correspondence, they can request to be removed from any mailing lists by contacting support.

You will be notified when your personal information is collected by any third party that is not our agent/service provider, so you can make an informed choice as to whether or not to share your information with that party.

Third Parties

Using Technology Better may at its discretion use other third parties to provide essential services on our site or for our business processes.

We may share your details as necessary for the third party to provide that service.

These third parties are prohibited from using your personally identifiable information for any other purpose.

Using Technology Better does not share any information with third parties for any unknown or unrelated uses.

What Are Cookies?

A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a Web site, that site’s computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies.

Each Web site can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a Web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.

Browsers are usually set to accept cookies. However, if you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies.

If you choose to have your browser refuse cookies, it is possible that some areas of our site will not function as effectively when viewed by the users.

A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.

How Do We Use Information We Collect from Cookies?

As you visit and browse our Web site, the site uses cookies to differentiate you from other users. In some cases, we also use cookies to prevent you from having to log in more than is necessary for security.

Cookies, in conjunction with our Web server’s log files, allow us to calculate the aggregate number of people visiting our Web site and which parts of the site are most popular. This helps us gather feedback to constantly improve our Web site and better serve our clients.

Cookies do not allow us to gather any personal information about you and we do not intentionally store any personal information that your browser provided to us in your cookies.


We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served on our Website.


Links on the Using Technology Better site to external entities are not covered within this policy. The terms and conditions set out in this privacy statement only cover the domain name of

Changes to Privacy Policy

If we decide to change our privacy policy, we will post those changes to this privacy statement, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this privacy statement at any time, so please review it periodically. If we make material changes to this policy, we will not use the personal information you have submitted to us under this Privacy Policy in a manner that is materially inconsistent with this Privacy Policy, without your prior consent

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Most goods are digitally delivered instantly via email.  Our services may be delivered either via an online medium or live in person.

For our online delivery see below.  For services delivered live onsite, please refer to our speaker agreement form which is emailed to you on confirmation of booking.

Refund Policy

We do not offer refunds or returns unless we cannot supply goods or services or the goods or services are not delivered as promised.

Australian law is the governing body for all work, goods and services supplied by Using Technology Better.

Marketing Release

Using Technology Better (UTB) may film, record, and photograph me (the results of which are the “Recordings”). UTB may also incorporate into any production(s) any separate content (e.g., quotes, testimonials, biographical information, profiles, photos, videos, sound recordings, artwork, etc.) I provide to UTB or approve in writing (“Materials”).


I grant to UTB an irrevocable, perpetual, worldwide, royalty-free license to, in its sole discretion, (i) edit, translate, and modify the Recordings and the Materials, (ii) attribute the Recordings and Materials to me by my name, age, and city and state of residence, (iii) incorporate the Recordings and the Materials into content to promote UTB, its programs, or products (“Content”), and (iv) publicly use, distribute, reproduce, create derivative works from, and perform/display the Content, and any excerpts thereof, in any language.

2. No Compensation.

I grant this permission without any financial or other obligation of any nature.


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