Navigating AI: 4 Key Considerations for Schools

Thinking about how to best leverage AI tools in your school? Here are 4 things you should consider first. 

Unless you’ve been living under a rock for the past year, you will have heard about AI tools, like ChatGPT and Google Bard, that are taking the world by storm and have redefined how we do things in the education space. This integration of AI in education and the workforce can be equated to the shift to cloud-based platforms for collaboration (think shared docs) – it’s monumental and we need to be prepared for what is already here, not what’s coming. Here are four (of many) things your school should consider before diving in. 

Establish the ‘why’ 

AI is being used in education to enhance learning experiences. It can provide personalised learning paths, adaptive assessments, and intelligent tutoring systems. AI-powered tools can analyse student performance data, identify areas of improvement, and provide targeted feedback. Additionally, AI can automate administrative tasks, freeing up teachers’ time and enabling them to focus on instruction. 

It’s important to establish why your school wants to place more of a focus on AI in relation to these areas. Where will your focus lie in terms of integration? What systems/processes are you looking to improve in terms of teacher workload and/or what student outcomes/experiences are you aiming to improve? 

Knowing this will help you get clarity on which AI tools your people will need to upskill in. 

Consult your stakeholders 

Bringing AI practices into schools is a big deal, and that’s why it’s crucial to get everyone involved—teachers, parents, and students.  

Teachers play a vital role because they know the ins and outs of education. Consulting them means we can tap into their expertise and make sure AI fits seamlessly with our teaching methods and educational goals. This is also an opportunity to guide and reassure your teachers that while AI won’t replace them, someone using AI could, so time to get upskilled! While AI can support and enhance teaching, it cannot replicate the complex social interactions, empathy, and individualised guidance that teachers provide. AI should be seen as a tool to augment and assist teachers, helping them personalise instruction, provide real-time feedback, and streamline administrative tasks. The human element of teaching remains essential for fostering creativity, critical thinking, and emotional development in students. 

Parents, on the other hand, need to feel included and have their concerns addressed. We want to build trust by being transparent about how we use AI in schools. This part of the discovery phase also allows the school to assess where understanding of AI lies and discuss the intentions of the school thoroughly so that everyone is on the same page. 

And let’s not forget the students! Their input matters too because they’re the ones experiencing the impact of AI directly. This is an opportunity to sound them out – what do they know/where are the gaps in their knowledge of how AI is used, as well as establish expectations of ethical practice with AI. 

By involving everyone, we create a sense of ownership, inclusivity, and shared responsibility. Together, we can make well-informed decisions that improve learning, uphold ethical practices, and create a school environment where technology is a tool for enhancing education. 

Identifying the tools 

When introducing AI practices into schools, it’s crucial to establish which AI tools will be used and for what specific purposes. Understanding the possibilities and limitations of these tools helps us explore how they can be effectively integrated into the classroom environment. By determining the appropriate AI tools, educators can align them with their teaching objectives and curriculum requirements. This ensures that AI becomes a valuable asset that complements existing teaching practices rather than a mere novelty or fancy add-on.  

Having clarity on what tools will be used and by who also allows us to address specific educational needs, such as personalised learning, assessments, or streamlining administrative tasks. By selecting the right tools, schools can make informed decisions about investing in effective and relevant AI solutions.  

Establishing the purpose of AI tools fosters transparency and accountability, enabling all stakeholders, including teachers, students, and parents, to understand how AI is utilised to enhance teaching and learning experiences. By clearly defining the AI tools and their intended uses, schools can harness the full potential of AI while maintaining a focused and purposeful approach to education. 

Review Assessment Practices 

Most teachers are so focused on plagiarism concerns that they often miss the opportunities afforded to us by AI. By reviewing assessment practices, schools can identify how AI can enhance the assessment process, and place more of a focus on what and how we are assessing students; are we asking them to regurgitate what is on the internet and put it into a slide deck, or are we asking them to critically analyse information and transfer it into local contexts and have them conference with teachers and peers to demonstrate their understanding?  

AI technologies have the potential to provide more accurate and timely feedback on student outcomes and learning, enabling teachers to gain deeper insights into individual learning needs. The tools we are already using inside the Google and Microsoft environments have AI-driven technologies that you can be leveraging to transform assessment practices and make them more curriculum-aligned and purposeful for our young people. 

Want to take a deep dive into ChatGPT and how it can improve opportunities for you and your students? Join us for our upcoming training, Improve Efficiencies And Hack Your Teacher Planning With ChatGPT ➡️ here 


Want a FREE taster of the possibilities of AI in education? Join us for our monthly webinar to learn more about the tools you already have access to and how to leverage them to buy back time and focus on student engagement ➡️ Halve Your Teacher Workload, here  

Want some help facilitating a staff meeting for your teachers and introduce them to AI? Book a discovery call with our team here to chat about how we can help. 

Related Post

The right ways to enable AI at work – Tips for IT Lead

In today’s fast-paced workplace, maximizing efficiency while minimizing time spent on repetitive tasks is crucial. However, many staff members may feel unsure about integrating AI effectively, leading to missed productivity opportunities. As the IT lead, you can guide your team in harnessing AI’s power to streamline operations and save time. By providing clear guidance and


Streamline Your Workflow: Upgrade to Microsoft Graph PowerShell now!

Are you wondering what to do now that Azure AD, Azure AD Preview and MSOnline PowerShell modules are officially deprecated? It’s time to upgrade to Microsoft Graph PowerShell for a seamless experience! Simplify Your Workflow with Microsoft Graph PowerShell With the official deprecation of Azure AD, Azure AD Preview, and MSOnline PowerShell modules Microsoft Graph


Embracing Technological Change: A Leadership Guide

In today’s fast-paced world, technological advancements are reshaping industries at an unprecedented rate. As leaders, it’s crucial to navigate these transformations effectively and inspire our teams not only to adapt but thrive. The challenge comes when we want to integrate the authentic use and integration of technology as part of this change. Here are three


Comments are closed.

How well do you use the
Apple Apps Google Workspace Microsoft 365
tools in your workplace?

Find out if you’re working with the tools OR if you’ve got the
tools working for you.

What Industry Are You In?

Using Apple Apps, Google Workspace or Microsoft 365?

What Type of user are you?

🫣 Entry User | 🤹 Skilled User | 👑 Elite User

Take the quiz to find out. 

Privacy Policy

Using Technology Better Privacy Commitment


We hold the privacy of your personal information in the highest regard.

Using Technology Better regards customer privacy as an important part of our relationship with our customers. The following privacy policy applies to all Using Technology Better users, and conforms to Internet privacy standards.

This policy will be continuously assessed against new technologies, business practices and our customers’ needs.

If you have questions or concerns regarding this statement, you should first contact the support team on our Contact Us Page.

Collection of Information

In order to use the Using Technology Better website, we may require information from you in order to provide the best service possible.

All correspondence may also be collected and stored, particularly in regard to sales, support and accounts, including Email.

Any information collected by Using Technology Better is collected via correspondence from you or your company. This may be via the telephone, Email, mail, fax or directly through our website.

Visitors and customers of will have their information shared back to DAIWABO INFORMATION SYSTEM CO., LTD. and DIS Service & Solution Co., Ltd.

Use of Collection Information

Any details collected from Using Technology Better customers is required in order to provide you with our

products and/or services, and a high level of customer service.

Correspondence is recorded in order to provide service references, and to assist in our staff development.

Web Site Use Information

Similar to other commercial Web sites, our Web sites utilize a standard technology called “cookies” (see explanation below, “What Are Cookies?”) and web server log files to collect information about how our Web site is used.

Information gathered through cookies and Web server logs may include the date and time of visits, the pages viewed, time spent at our Web site, and the Web sites visited just before and just after our Web site.

Storage of Collected Information

The security of your personal information is important to us. When you enter sensitive information (such as credit card numbers) on our website, we encrypt that information using secure socket layer technology (SSL).

When Credit Card details are collected, we simply pass them on in order to be processed as required. We never permanently store complete Credit Card details.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.

If you have any questions about security on our Website, you can email us at <ContactEmail>.

Access to Collected Information

If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, delete or deactivate it by emailing us at <ContactEmail>.


If you purchase a product or service from us, we may request certain personally identifiable information from you.

You may be required to provide contact information such as:



Postal address

Your school or organisation

Financial information (such as credit card number, expiration date, name on card, card billing address).

We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.


Using Technology Better uses personally identifiable information for essential communications, such as


Accounts information

Critical service details.

We may also use this information for other purposes, including some promotional Emails.

If at any time a customer wishes not to receive such correspondence, they can request to be removed from any mailing lists by contacting support.

You will be notified when your personal information is collected by any third party that is not our agent/service provider, so you can make an informed choice as to whether or not to share your information with that party.

Third Parties

Using Technology Better may at its discretion use other third parties to provide essential services on our site or for our business processes.

We may share your details as necessary for the third party to provide that service.

These third parties are prohibited from using your personally identifiable information for any other purpose.

Using Technology Better does not share any information with third parties for any unknown or unrelated uses.

What Are Cookies?

A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a Web site, that site’s computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies.

Each Web site can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a Web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.

Browsers are usually set to accept cookies. However, if you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies.

If you choose to have your browser refuse cookies, it is possible that some areas of our site will not function as effectively when viewed by the users.

A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.

How Do We Use Information We Collect from Cookies?

As you visit and browse our Web site, the site uses cookies to differentiate you from other users. In some cases, we also use cookies to prevent you from having to log in more than is necessary for security.

Cookies, in conjunction with our Web server’s log files, allow us to calculate the aggregate number of people visiting our Web site and which parts of the site are most popular. This helps us gather feedback to constantly improve our Web site and better serve our clients.

Cookies do not allow us to gather any personal information about you and we do not intentionally store any personal information that your browser provided to us in your cookies.


We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served on our Website.


Links on the Using Technology Better site to external entities are not covered within this policy. The terms and conditions set out in this privacy statement only cover the domain name of

Changes to Privacy Policy

If we decide to change our privacy policy, we will post those changes to this privacy statement, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this privacy statement at any time, so please review it periodically. If we make material changes to this policy, we will not use the personal information you have submitted to us under this Privacy Policy in a manner that is materially inconsistent with this Privacy Policy, without your prior consent

Delivery Policy

Most goods are digitally delivered instantly via email.  Our services may be delivered either via an online medium or live in person.

For our online delivery see below.  For services delivered live onsite, please refer to our speaker agreement form which is emailed to you on confirmation of booking.

Refund Policy

We do not offer refunds or returns unless we cannot supply goods or services or the goods or services are not delivered as promised.

Australian law is the governing body for all work, goods and services supplied by Using Technology Better.

Marketing Release

Using Technology Better (UTB) may film, record, and photograph me (the results of which are the “Recordings”). UTB may also incorporate into any production(s) any separate content (e.g., quotes, testimonials, biographical information, profiles, photos, videos, sound recordings, artwork, etc.) I provide to UTB or approve in writing (“Materials”).


I grant to UTB an irrevocable, perpetual, worldwide, royalty-free license to, in its sole discretion, (i) edit, translate, and modify the Recordings and the Materials, (ii) attribute the Recordings and Materials to me by my name, age, and city and state of residence, (iii) incorporate the Recordings and the Materials into content to promote UTB, its programs, or products (“Content”), and (iv) publicly use, distribute, reproduce, create derivative works from, and perform/display the Content, and any excerpts thereof, in any language.

2. No Compensation.

I grant this permission without any financial or other obligation of any nature.


For any issues or concerns please contact us