How to save a Gmail search

In a previous post we explained how to effectively search in Gmail using the advanced search box and search operators. If you’ve mastered those skills, you’ve probably found that you are frequently performing the same or similar searches. For example, looking for emails sent by your boss or email that have a specific star. Because we love to help you be more efficient, in this post I’ll show you how you can save Gmail searches to speed up the process even more!

Step 1: Perform the search

The first step in saving a search is to actually do the search! If you need a reminder about how to use the advanced search tools in Gmail, check out this post. In the example below, I have performed a search for all emails that are starred with the ‘green-check’.

Ever wondered if you can save searches in #Gmail? Here’s how to do it! Click To Tweet

 

Step 2: Bookmark the search

Gmail doesn’t actually have an in-built saved search feature. However, there is a quick and easy workaround – just bookmark the search page using your browser’s bookmarks or favourites tool. If you’re using Google Chrome, you can do this by clicking the little star icon on the right hand side of the Omnibox. Notice in the image below how the address in the Omnibox reflects the ‘green-check’ search that I performed in step 1.

To make the saved search easy to find and run, I suggest giving the bookmark a meaningful name and putting it on the bookmarks bar. You can change the name and choose the destination from the box that appears when you click the bookmark (star) icon.

Here’s the end result.

If you plan to save several searches, you might even like to create a folder on the bookmarks bar to store all the searches in. To create a folder, right-click the bookmarks bar and choose the Add folder option. Here’s an example of a ‘Searches’ folder on the bookmark bar.

Use #Chrome bookmarks to save your #Gmail searches! Click To Tweet

 

Step 3: Run the search

Now for the easy bit! When you need to do a search, simply click on the bookmark and the search will run.
Note: You may notice that if it is the first time you have run the search since opening Gmail, it will reload the tab and be a little slower. Subsequent searches will be much quicker.

Are you feeling overwhelmed by emails and want to learn how to better manage your Gmail Inbox? Check out our Get efficient with Gmail the SMART way online course!


Understanding Google Search – Knowledge Graph & Beyond

Google Search is evolving rapidly into a service where you no longer need to search for information! I was hosting a Q&A session at Google headquarters in Sydney awhile ago to launch the Using Technology Better Community and the discussion turned towards Google search and what is next.  One of the Google employees made a

VIEW POST

Top tips for working from home by a remote working team

  With Google Drawings a lot of people don’t realise that it actually sits inside Google Docs. Inside Google Docs you actually have the Google Drawings tool. Under insert you’ve got Drawings and now there are two places that you can get a Drawing from. The ‘New’ is going to

VIEW POST

Here’s What
Our Clients Say

PR Industrya

Client

In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices

Download your skills checklist to see how you score...

 

Sign Up Now
To Get The Latest Updates