How to make a single Google Doc available offline

Many of us are now working with a G Suite account as our primary source of a digital word processing tool. Some of us are using it as our secondary source – but whichever way we are doing it, there are times when we just may want to access it offline.
Sam wrote an earlier blog here about the ways that you can set up your account in order to be able to access it when you are not connected to the internet. It’s an incredibly helpful blog if this is something you need to regularly. Last year I worked with a teacher who lived on the outskirts of the town where she worked and their wifi was almost non-existent. When I showed her Sam’s blog I thought she was going to kiss me! She was so excited! It changed her life for the better.So if that is you, check it out.

Think #Google tools can only be used with wifi? Think again! Click To Tweet    

Sometimes though we may only want to make one or two docs available. As I write this I am on a plane from Adelaide back to New Zealand, and Air New Zealand has free wifi available. This is such a novelty but also raises a question around security. The wifi is provided via satellite and there are some people who would rather not use it. There are also times, on domestic flights for example, when wifi is not available. You may be off to the beach for the weekend and you know the internet connection there is a bit dodgy. I don’t really want to sync my whole account offline but I want to be able to access a couple of docs. With just a small amount of forward planning this is quick and simple to do.

The trick here is to begin at the home page for the tool you are wanting to access offline, i.e. Docs, Sheets, or Slides. At the moment these are the only three it will work for.  

Did you know you can make a single #Google #Doc, #Slide or #Sheet available to use offline? Click To Tweet    

docs.google.com will take you to the home page where just your Google Docs live:

docs.google.com will show just your #GoogleDocs Click To Tweet    

sheets.google .com will take you to a similar looking page with all your Google Sheets and yes, slides.google.com will do the same for your Google Slides.

Find the doc (or sheet or slide) that you want to make available and click the three dots in the bottom right-hand corner:

Now you’ll notice, in the bottom right-hand corner again, the option to make it available offline. Click on the tick on the left-hand side.

You’ll see a pop up window that asks if you want to make all your files available. There’s a link provided to explain how. If you just want this doc available go ahead and click the blue button that says ‘Turn on’.

When you click on the three dots again you will see the doc is now available offline. You’ll notice also that you now have the offline icon under the name of the doc.

You can now access that doc without being connected to the internet, and when you do connect again it will all sync. Just remember – if it’s a shared doc the other people involved won’t see any changes until you are back online.

So there we are – there are no excuses now for not getting that blog post written or that task finished while in the air or away at the beach.

For more tips and tricks with G Suite tools, you might like to check out Lara’s blog here on how to quickly and easily format Google Docs or Sam’ blog here that will show you how to customise and use text styles in Google Docs.

Can you download YouTube videos?

One of the questions I am asked all the time is “Can you download YouTube videos so you don’t have to stream them in class?” In a recent post I introduced you to YouTube EDU, a fantastic resource for finding great videos to support your lessons.  The problem is that

VIEW POST

3 programs to help students to learn to read

I am always amazed at the fact that kids can learn to read.  As a high school teacher I am thankful that I am not the one responsible for developing such a vital skill.  But as a parent of two children, I have had to wrestle through what is the best

VIEW POST

Encourage Students to use spare time purposefully

As learning becomes more self directed and students work collaboratively more often, we tend to have times when some have finished and some haven’t. Rather than letting those finished have ‘free time’ how about designing some form of a choice board with purposeful, engaging activities that develop 21st century Skills.
Here are four ideas you could include.

VIEW POST

Here’s What
Our Clients Say

PR Industrya

Client

In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices

Download your skills checklist to see how you score...

 

Sign Up Now
To Get The Latest Updates

 

Holiday Rescue Maker Camp

Student to agree to and tick:
Guardian to agree to and tick: