Google Apps For Education Account V’s Gmail Accounts

I have been Speaking with a number of teachers and school lately about the difference between a Google Apps For Education account and a Gmail account and realised that I haven’t explained the difference on this blog.

It is important to understand the differences between the two accounts as I have seen some schools and teachers just use personal Google accounts (Gmail accounts) which has left them with a nightmare of a task to sort out later when the type of account no longer meets their needs.

google-apps

 

The first thing to understand is that for teachers and students both Google Apps For Education and Gmail accounts are free.

HERE ARE SOME OF THE KEY DIFFERENCES:

Personal accounts:

  • Contain advertising
  • Automatically have all the Google Apps (drive / docs, Gmail, sites etc) turned on
  • Is a stand alone account
  • Is branded by Google (@gmail.com and Google logo’s present)
  • Is unsupported by a Google help desk
  • Has 15Gig of combined email and Drive storage

Google Apps accounts:

  • Each account is created by and owned by the school, therefore each school has the ability to determine which features (apps) will be available to each of the students.
  • Is branded by your school (you can upload your own logo and the emails are linked to your school domain – i.e username@your-school.com)
  • Is supported by a Google help desk with phone support available
  • Has 30Gig of combined email and Drive storage

WHICH ACCOUNT IS BETTER FOR SCHOOL ENVIRONMENTS?

The best type of account to have is Google Apps For Education, as it allows you to set in place your sharing and safety parameters.

There are some cases in which a school won’t set up the Google Apps for Education account (this must be supported and organised as a whole school initiative). If this is the case, a free Gmail account will still allow you the functionality you need to get you started.

If your school changes it’s stance, you can combine your accounts at a later date.

HOW TO SIGN UP FOR A GOOGLE APPS FOR EDUCATION ACCOUNT:

To sign up for a Google Apps account, you need to first get permission from your schools executive team.  Once you have the schools approval you can simply apply by clicking on THIS LINK 

PLEASE NOTE:

You also need to upgrade your account by submitting your details into THIS FORM. (Many schools don’t realise that there is an extra step in this process.  If you don’t fill out this form and ask to be upgraded to a Google Apps For Education Acoount you will be set up with a Google Apps For Business account which will cost you $5 per user per month)

There are several other steps you need to get your free account. If you would like me to email you a step by step guide just ask via our contact form

IF I COULD GIVE YOU 1 PIECE OF ADVICE…

You are not setting up a Google Apps For Business Account

Take the time to understand your sharing permissions and set up your sub-organisations correctly right from the start.  This can save you many hours and thousands of dollars down the track when you find that the way you have set up your domain is restricting the teaching and learning of your students.

If you would like a free consult on how to best set up your account let me know by filling out the following form.


Workbench and Google Sheets part 3

This is the third blog in the series of using Workbench. In this third blog of a series of five, all linked to how-to videos, you will learn how to use read and write data from a spreadsheet using the programming canvass. When we write data via code we are also able to collect data from external devices like a micro:bit.

VIEW POST
Share class videos with Microsoft Stream

Share class videos with Microsoft Stream

If your school uses Microsoft Office 365, you and your students will probably have access to Microsoft Stream. This video tool makes it very easy for teachers and students to securely share videos within classes and the wider school. In this blog post, I’ll show you how to use Microsoft Stream to share videos with your class.

VIEW POST

Top tips for working from home by a remote working team

  With Google Drawings a lot of people don’t realise that it actually sits inside Google Docs. Inside Google Docs you actually have the Google Drawings tool. Under insert you’ve got Drawings and now there are two places that you can get a Drawing from. The ‘New’ is going to

VIEW POST

Here’s What
Our Clients Say

PR Industrya

Client

In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices