Transferring data between Google accounts – Part 3

In the final post in this three-part series, we’ll show you how to transfer Google Contacts, Google Calendar, Google Sites and YouTube data between any two Google accounts. This is great for those teachers or students who began using their personal Google account for school purposes and now have a school G Suite account, or who are leaving the school.

Part 1 covered how to transfer Gmail and Google Drive data from a G Suite for Education account (i.e. a school account) to another Google account (personal or G Suite).

Part 2 covered how to transfer Google Drive data from a consumer Google account (i.e. your own personal Gmail account) to another Google account (personal or G Suite).

Part 3 (this post) will cover how to transfer Google Contacts, Google Calendar, Google Sites and YouTube data between any two Google accounts.

Here’s how to transfer your Google Contacts, Calendar, Sites & YouTube data to another Google account Click To Tweet

 

Transferring Google Contacts

Transferring contacts between Google accounts requires you to export them from one account and import them into the other.

To export your Google contacts

  1. Login to the Google account you want to export the contacts from, then open Contacts (you can find this in the apps launcher).
  2. Select More > Export.
  3. Choose what you want to export. This can be all your contacts, contacts you have selected (ticked) or a specific group (label).

Export contacts screen

  1. Choose the Google CSV format.
  2. Click Export and choose a location on your computer to save the file.

To import your Google contacts:

  1. Login to the Google account you want to import the contacts to, then open Contacts.
    Note: We suggest opening the second Google account in a Chrome Incognito window, or a separate Chrome profile to avoid conflicts between accounts.
  1. Select More > Import.
  2. Click the Select file button and browse for the file you downloaded during the contacts export process.Import contacts screen
  3. Click Import.

Transferring Google Calendars

Transferring a calendar between Google accounts requires you to export it from one account and import it into the other.

To export a Google Calendar:

  1. Login to the Google account you want to export the calendar from. Open Google Calendar.
  2. In the My calendars list, hover over the name of the calendar you want to export. Click the little arrow that appears on the right, then select Settings and sharing.Settings and sharing menu option
  3. Click the Export calendar button.

Calendar export button

4. Choose a location on your computer to save the file.

To import a Google Calendar:

  1. Login to the Google account you want to import the calendar to. Open Google Calendar.
    Plus button next to other calendars
  2. Click the little plus to the right of Other calendars and select Import.
  3. Click Select file from your computer and browse for the file you downloaded during the calendar export process.

Calendar import screen

4. Choose the calendar you want to import the exported events into.
Tip: If you want to import the events into a separate calendar, create a new Calendar specifically for this purpose before beginning the import process. For example, you could call it ‘School events archive’ or similar. You can then choose this calendar during the import process.

5. Click Import.

Transferring Google Sites

Note:  This method will only work if your school allows you to share Google Sites outside of your domain.

Classic Google Sites

  1. Open the Google Site you want to transfer.
  2. Share the Site with the Google account you want to transfer it to, giving the account ‘Is Owner’ access.
  3. Login to your other Google account and open the Google Site.
  4. Click the Settings (cog) button and choose Manage Site.
  5. Find the General tab and click the Copy site button (located about half way down the page).

  1. Choose a new name and URL for the new site. Choose if you want to share the copied site with the same people by checking/unchecking the Copy Site Collaborators option.

  1. Click Copy.

This will make a copy of the original site, which means the copied version will have a different URL to the original site. Be sure to update any links that point to the site if you want other people to be able to access it.

New Google Sites

  1. Open the Google Site you want to transfer.
  2. Share the Site with the Google account you want to transfer it to, giving the account ‘Can edit’ access.
  3. Login to your other Google account and open the Google Site shared in step 2.
  4. Click the More (3 dots) button and choose Duplicate site.
    Duplicate site menu option

 

 

 

 

 

 

 

5. Edit the name of the site (if required) and choose a location in Google Drive to save it.

Duplicate site dialogue box

6. Click Duplicate.

This will make a copy of the original site, which means that when you publish the copied version it will have a different URL to the original site. Be sure to update any links that point to the site if you want other people to be able to access it.

Transferring YouTube videos and channels

There are two options for transferring YouTube data between Google accounts. You can either transfer the ownership of an entire YouTube channel, or download individual videos and upload them to another account.

Transferring ownership of a YouTube channel

This option will keep the existing channel name, URL, videos, comments and settings. To learn how to transfer ownership of a YouTube channel, please see this blog post that we have previously written.

Downloading individual videos

This option involves downloading each video in your YouTube account.

  1. Login to the YouTube account that owns the videos you want to download.
  2. Click on your profile icon in the top-right corner. Choose Creator Studio.

  1. Select Video Manager from the menu on the left.
  2. For each video you want to download, click the little arrow next to the Edit button and choose Download MP4.

  1. Choose a location on your computer to save the file.

You can now upload the videos to the YouTube channel in your other Google account. It is a good idea to also delete the videos from the original YouTube channel so Google does not detect any copyright issues.

Be aware that this option will not retain the original URLs of the videos. When you upload them to your other Google account each video will get a new URL. If this is an issue, we suggest choosing the option to transfer your entire YouTube channel to another account.

This series of blog posts have everything you need to know about moving data between Google accounts Click To Tweet

 

Options for extracting data from other Google services

Google also have a data download tool that allows you to extract data from most of their services by downloading it in non-Google formats. For example, you can download Blogger blogs in XML format, calendars in iCalender format, mail in MBOX format and Google Drive files in Microsoft Office format. You can read more about how to use it here.

 

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