Transferring data between Google accounts – Part 2

In the second post in this three-part series, we’ll show you how to transfer Google Drive data from a consumer Google account (i.e. your own personal Gmail account) to another Google account (personal or G Suite). This is great for those teachers or students who began using their personal Google Drive for school purposes and now have a school G Suite account.

Part 1 covered how to transfer Gmail and Google Drive data from a G Suite for Education account (i.e. a school account) to another Google account (personal or G Suite).

Part 2 (this post) will cover how to transfer Google Drive data from a consumer Google account (i.e. your own personal Gmail account) to another Google account (personal or G Suite).

Part 3 will cover how to transfer Google Contacts, Google Calendar, Google Sites and YouTube data between any two Google accounts.

Transferring Google Drive data from a consumer Google account to another Google account

The method below is appropriate to use when you want to transfer files that are in a consumer Google account, or for files that could not be copied by the Transfer your content tool covered in the first blog post.

Note: This method will only work if your school allows you to share files outside of your domain.

Need to move files from your personal Google account to a work account? Here’s the quickest way! Click To Tweet

 

  1. Put all the files that need to be transferred into a Google Drive folder(s) and share that folder with your other Google account, giving it edit access.
  2. Login to your other Google account.
    Note: The remainder of this process works best if you are using a separate Chrome profile for each of your Google accounts.
  1. Find the Copy Folder Chrome app in the Chrome Web Store (use the link provided here). Click Add to Chrome to install it.

  1. Open the Chrome apps page (chrome://apps/) and click on the Copy Folder icon.

5. When prompted, allow the app the permissions it needs to run. The app will then open, as shown below.

6. Click the Search your Drive button and browse or search for the folder you shared in step 1. Click Next.

Drive copy folder main screen

7. Edit the name the copied folder will have (if desired). Click Next.

8. Leave the Copy permissions option unticked and choose where you want to copy the folder to (if in doubt, choose the root of My Drive). Click Next.

9. Review the options you have selected, then click the Copy folder button to start the copy. The copy will run in the background, so you can continue working while it completes. A summary of the copy status will be shown when the process is finished.

Drive copy folder review screen

10. When the copy is complete, return to your other Google account and un-share the folder(s) you shared in step 1.

 If you have any questions or experience any issues with the Copy Folder app, check out the FAQ section in the app.

The Copy Folder Chrome app is an easy way to transfer Google Drive files from a Gmail account to your work G Suite account. Click To Tweet

 

In the next blog post in this series, we’ll take a look at how to transfer Google Contacts, Google Calendar, Google Sites and YouTube data between any two Google accounts.

 

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In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices

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