How to organise your life using Reminders and IOS and MacOS

12 January 2017
Mark Herring

One of the best things about using a set of devices that are all within the same ‘ecosystem’, like Apple (an iPhone, iPad and Macbook etc) or Android (Android phone, Google Chromebook etc) is the crossover between all the native applications. Simple said, you can create a natural connection between all your devices that works seamlessly.

Do you have devices within the same ‘ecosystem?’ Get the most out of their sync function by using native apps! Click To Tweet




The greatest thing about this is that every device you pick up will send your information and media across your devices instantly. A great example of this ‘synergy’ is the Reminders app on IOS and MacOS. Here are some tips for getting the most out of Reminders to help get your life in order.




Setting basic remindersIOS_0.5

Reminders works with a simple interface of folders and notes. Each folder you create gives you the options to create a list, using the + button, and then a tick function once the task has been completed. You can also choose to ‘show’ completed reminders or ‘hide.’



Edit the time and location settings

Sometimes you’ll want to change or add a specific time that your reminders will do just that – remind you! To add a time click the ‘i’ next to the reminder, add a time day and change the priority to a level you need. It will add a visual cue to your reminder in the form of exclamation marks.



Get a reminder when you reach a location

You can set a reminder to notify you when you reach or leave a location. This is really handy for reminding you to pick something up, or need to take something with you but the time could be variable. Click the ‘i’ next to the reminder again, click ‘At a Location’ and add the address or ‘Current Location.’ The IOS view shows you the area where your reminder location will be triggered. Make sure your location settings are on for this function to work – you should be prompted to do this when you activate this feature.




Did you know the Reminders app on your iPhone can be set to notify you based on a location? When you get within a set boundary it will ‘remind you!’ Click To Tweet

Synching across your devices

To have your reminders show on each device you have to have your iCloud account setup and set to ‘share.’ You can do this by moving the toggle across in the iCloud Settings on IOS and on your Mac go to your System Preferences, iCloud settings and do the same.



Use Siri to set reminders

Siri is an easy way to create reminders on your watch, iPhone and now, with the update to Mac OS (Sierra) you can use Siri on your Macbook, too. Just say, “Hey Siri. Remind me to email Mike about that important proposal tomorrow at 9am.” She will add a reminder and also add that to your calendar, too.



Share a list with someone

There are lots of native Apple apps that now have a share function baked in, including Reminders. You can share a list with a colleague by clicking the wifi symbol next to the list and adding their email address. They can then have full access to your list, such as add, delete and edit reminders. (Note: only works with users on IOS and MAC OS devices.)




I think the Reminders app is a very under-used application on Apple devices. It definitely doesn’t have the complex features that other reminder and TO Do list apps have, but that’s one of the reasons I like it. When you have your reminders working across your devices it can make daily organisation super easy… well, much easier than before.

Recent Posts

Here’s What
Our Clients Say

PR Industrya


In 2018, Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices

Download your skills checklist to see how you score...


Choose Industry:

Which Skills Checklist?


Sign Up Now
To Get The Latest Updates


Pop in your details below and we'll send you the PLD Checklist 📧

First time applying for MoE Funded PLD?

Get the Latest Blog Posts, New Tips And Tricks


NSW DoE Leadership Webinars


NSW DoE Leadership Webinars


Holiday Rescue Maker Camp

Student to agree to and tick:
Guardian to agree to and tick: